Join Us
JL Facilities is a leading property management company. Tens of thousands of customer all over malaysia is using our service. It’s our mission no to just help them, but to make them better. That’s how we will build a company future generations will be proud off.
Your best work starts here.
When people ask what’s it’s like to work at JL Facilities, you’ll usually hear the same few sentiments.
There’s no inner circle.
Everyone from the C-suite to interns share information, knowledge, and ideas. Being radically transparent helps us all think like founders, and stay focused on solving for our customers.
Everyone’s empowered to work autonomously.
We trust amazing people to do amazing things. At JL Facilities, you have ownership over work that directly impacts the business. You can move fast, and learn even faster.
Diverse perspectives are celebrated.
We believe different perspectives make JL Facilities a better company. We are committed to building a diverse and inclusive environment where you feel you belong.
Employees are treated like people, not line items.
Employees are whole people, with families, hobbies, and lives outside of work. We create work-life “fit” for us and the people we love.
We are building a culture where personal and professional growth are just as important as business growth.
Open Positions
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Scope of work and duties:
1. Overall in charge of the operation of the Building/Property
2. Overall in charge for the Planning, Administration, Implementation, Monitoring and Control
of the daily functions of the Property Management Office (PMO)
3. Maintain Updated Register of all Parcel Owners and Tenants, including Register of Shared Units at all times
4. Liaison with Authorities on all matters pertaining the property and compliance to SMA (2013)
5. Ensure compliance of SOPs for Emergency, Safety, Security, Facilities and others
6. Ensure adherence of DMC and Residents Handbook and House Rules
7. Ensure the property is efficiently managed and maintained
8. Ensure that the facilities are in sound and proper working condition
9. Maintain and track all vendors/service providers in carrying out their services contracts
10. Conducts regular meetings with all service providers
11. Ensure healthy cashflows and funds to meet the monthly commitments/budget
12. In charge of overall procurement functions and follow up with vendors/suppliers
13. Checking and approving claims and payments of service contractors and suppliers
14. Liaise with accounts dept/HQ on property management/accounting services software
15. Oversee Service Charge/Sinking Fund billings periodically to owners
16. Liaise with accounts dept/HQ to track outstanding payments and ageing reports
17. Liaise with bank on all banking functions when required
18. Ensure payments received are banked in regularly
19. Check weekly financial reports to HQ and update bank balances/reconciliation
20. Oversee and approving Notices to owners including email-blast announcements
21. Check monthly bills from TNB and Syabas; including charging out apportionments
22. Coordinate with accounts dept on Monthly Financial Reports to BM/HQ
23. Oversee HR matters are in order
24. Approval of PMO purchases/expenses
25. Oversee front desk when required regarding Residents’ matters including enquiries
26. Ensure Access Cards matters are resolved promptly
27. Ensure housekeeping and security are in place
28. Prepare/check the budget/cash flows calculations and billings for Residences/other SC/SF
29. Direct charge man and technician/s regarding their duties including complaints from owners/residents received through emails and complaint forms
30. To handle problems faced by residents and find practical solutions
31. To implement best practices principles and keep maintenance cost low and within budget
32. To prepare and submit regular maintenance reports to Management and/or JMB/MC
33. Provide guidance to team
Additional Portfolios
34. Attend to Owners’ complaints regarding outstanding/recurring defects
35. To coordinate ancillary projects and improvement works that are being implemented
Interested candidates please email your resumes to enquiry@jlfacilities.com.
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Scope of work and duties:
1. Administer the daily functions of the Property Management Office (PMO)
2. Maintain the Register of all Parcel Owners and Tenants
3. Maintain the Register of Shared Units for Residences
4. Maintain the files pertaining to SOPs for Emergency, Safety, Security and others
5. Maintain the files for DMC and Residents Handbook and House Rules
6. Maintain the files of all vendors carrying out service contracts for Residences
7. Procurement Functions and follow up with vendors/suppliers
8. Processing Claims from service providers, contractors and suppliers
9. Prepare payments for service providers, contractors and suppliers
10. Coordinate with Accounts Dept on property management/accounting services software
11. Generate periodic Service Charge/Sinking Fund billings to unit owners
12. Generating water bills to all owners
13. Coordinate with accounts dept to track outstanding payments and payment vouchers/SOA
14. Assist to liaise with bank on all banking functions
15. Prepare receipts/collection to be banked in
16. Prepare/check weekly financial reports to HQ and update bank balances/reconciliation
17. Assist BM in preparing/sending out Notices to owners
18. Assist in preparing and sending out email-blast/notices to owners/residents
19. Processing monthly bills from TNB and Syabas; including working out apportionments
20. Coordinate with accounts dept on Monthly Accounts/Financials to PMO and HQ
21. Prepare monthly HR timesheet/punch cards and summary to HR in head office
22. Prepare periodic petty cash claims for PMO purchases/reimbursements
23. Assist at front desk regarding facilities, renovation work and residents’ matters
24. Attend to access cards matters including activation of additional/problemed cards
25. Attend to phone calls as and when required
26. Provide guidance and training to AA for teamwork
27. Oversee the cleaners and security vendors on supply of toiletries and documents
28. Assist BM/accounts exec in preparing the budget calculations and billings of SC/SF
29. Coordinate with charge man and technician regarding complaints from owners/residents
received through emails and complaint forms
30. Reply and/or forward complaints and defects to BM and Defects Dept
31. To be neatly attired during working hours
32. To be polite to residents when attending to their enquiries
33. To organize and execute the admin work based on best practices and priorities
Interested candidates please email your resumes to enquiry@jlfacilities.com.
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Scope of work and duties:
1. Assist Admin Executive (AE)/Building Executive (BE) and BM on the daily office functions of
the Property Management Office (PMO)
2. Assist in filing of all the unit owners’ files/documents
3. Assist to update all the owners and tenants’ info
4. Received SC/SF payments and issue Original Receipts (OR)
5. Print out SC/SF Statements of Accounts
6. Assist to generate Service Charge/Sinking Fund billings
7. Assist to generate water bills to all owners
8. Assist to check bank statement for payments received
9. Assist on collection renovation deposits and to process refunds
10. Assist in collection to be banked-in, access cards, renovation and other deposits
11. Attend to residents at front desk regarding facilities bookings, renovation work, enquiries
12. Attend to Access Cards applications and issuance of temporary access cards
13. Attend to phone calls as and when required
14. Co-ordinate with AE/BE and charge man/technician/s regarding complaints from
owners/residents received through emails and complaint forms received
15. Liaison with security personnel on facilities usage/bookings including moving in/out forms
16. Assists in putting up Notices for Residents
17. Assists in handling of keys issuance to/return from service vendors/providers
18. Assists in documentation processes/copying and sorting, sending out bills
19. Assist in credit cards transactions and issuance of receipts
20. Assist in forwarding/issuance of forms for complaints and other misc enquiries
21. To be neatly attired during working hours
22. To be polite when attending to resident
Interested candidates please email your resumes to enquiry@jlfacilities.com.
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Scope of work and duties:
1. Assist the BM on the regular functions of the M&E Installations in Building
2. To work independently in checking and monitoring all the M&E installations in the building to ensure that all the M&E and similar installations are in sound working condition.
3. Ensure the respective SOPs for operating and maintenance of M&E installations are in place in terms of safety and functionality
4. Ensure compliance to Residents Handbook and House Rules
5. Check and ensure all service providers comply with their contracts of services
6. Monitor all vendors/suppliers and service providers regarding their scope of services
7. Check/Verify with service providers and vendors their job-sheets and work done
8. Check, on a daily basis, the electrical installations in the Main Switch Room to ensure electric supply is in order and to liaise with the building’s visiting Elec Consultant on any issues
9. To assist in generating water consumption readings on a regular basis
10. To check and ensure all the M&E Riser Rooms are secured and properly maintained
11. Prepare weekly maintenance report to BM for discussion and update
12. Assist BM in posting related Notices on M&E and/or disruption of services matters
13. Check and take utilities readings regularly to ensure correctness of bills and apportionment
14. Coordinate with technician and admin department regarding complaints from owners/residents received through PMO emails and complaint forms
15. Assist BM in coordinating defects/complaints
16. Attend to joint inspections on all M&E related maintenance works
17. To maintain high safety standards and compliance with local by-laws
18. To work together with technician in troubleshooting of M&E installations issues
19. To be properly attired and use proper tools and equipment in carrying out the duties
20. To adopt best practices and prioritize tasks at all times
21. To attend to emergency calls as and when required after office hour
Interested candidates please email your resumes to enquiry@jlfacilities.com.
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Scope of work and duties:
1. Assist the BM and/or Charge Man on the regular operations in the Building/Property
2. To work independently in checking and monitoring all the functional installations in the building to ensure that they are in sound working condition.
3. Ensure the respective SOPs for operating and maintenance of installations are in place in terms of safety and functionality
4. Ensure compliance to Residents Handbook and House Rules
5. Check and ensure all service providers comply with their contracts of services
6. Monitor all vendors/suppliers and service providers regarding their scope of services
7. Check/Verify with service providers and vendors their job-sheets and work done
8. Check, on a daily basis, the various installations in the common areas are in order
9. To check and ensure the cleaning services are properly implemented as per their schedules
10. To check and ensure the security guards are appropriately posted
11. To assist in generating water consumption readings on a regular basis
12. To check and ensure all the M&E Riser Rooms are secured and properly maintained
13. Prepare weekly maintenance report to BM for discussion and update
14. Assist BM in posting related Notices on operational matters
15. Check and take utilities readings regularly to ensure correctness of bills
16. Coordinate with BM and admin dept regarding complaints from owners/residents received through PMO emails and complaint forms
17. To carry out minor repairs and handyman work where required
18. Assist BM in coordinating defects complaints
19. Attend to joint inspections on all operational maintenance matters
20. To maintain high safety standards
21. To work together with PMO team in trouble-shooting complaints and defects issues
22. To be properly attired when carrying the duties above
23. To assist in attending emergency calls with the team when required
24. To use proper tools and equipment when executing a task/s
Interested candidates please email your resumes to enquiry@jlfacilities.com.